Reimbursement of travel expenses in the public service

Mission allowance

The amount of the mission allowance shall be fixed by deliberation within the limits of the maximum amounts provided for in the State civil service.

The mission allowance entitles, cumulatively or separately, depending on your accommodation and catering conditions, to a lump sum refund of your accommodation costs and taxes and/or a lump sum refund of your meal expenses.

The amount of the mission allowance depends on the place where the trip takes place:

Large cities are municipalities with a population of 200,000 or more.

If you are recognized as a disabled worker and in a situation of reduced mobility, the accommodation costs are covered up to €150 regardless of where the trip takes place.

The mission allowance is reduced by a percentage fixed by deliberation if you have the possibility to go to an administrative restaurant or to be accommodated in a structure dependent on the administration.

The deliberation may provide, for a limited period, where the interests of the service so require and to take account of particular situations, for rules derogating from the maximum amounts of mission allowances. They may not, under any circumstances, lead to the repayment of an amount greater than that actually committed.

Transport costs

The employer authority which authorizes the journey shall choose the cheapest means of transport and, where the interests of the service so require, the most suitable means of transport (train, airplane) and shall bear the corresponding costs.

When justified by the interests of the service, you may be authorized by your employer administration to use your personal vehicle.

You are compensated:

• Either on the basis of the cheapest public transit fare
• Either on the basis of mileage allowances.

If you use your car, the amount of the mileage allowance depends on the number of horses in your vehicle:

If you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is as follows:

• €0.15 for a cylinder capacity exceeding 125 cm³
• €0.12 for another vehicle.

Temporarily, for travel between 1^er June 2026 and December 31, 2026, the amounts of the mileage allowance shall be as follows:

And if you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is temporarily as follows:

• €0.16 for a cylinder capacity exceeding 125 cm³
• €0.13 for another vehicle.

You are not entitled to a refund of the taxes and insurance you pay for your vehicle.

You must have taken out an insurance policy that guarantees unlimited liability for any damage caused by your vehicle.

You may be reimbursed, with the authorization of your head of department, for your parking and toll charges upon presentation of supporting documents, when the interest of the service justifies it.

You are not entitled to any compensation in case of damage to your vehicle.

If you are authorized to use a vehicle other than your personal vehicle (rental vehicle, taxi), you will be reimbursed for your expenses, when the interest of the service justifies it.

To be reimbursed, you must provide your employer administration with proof of your expenses.

Internship allowance

The amount of the probationary allowance shall be fixed by deliberation within the limits of the maximum amounts provided for in the State civil service.

The amount of the traineeship allowance depends on the location of the training, the accommodation and catering conditions and the duration of the training.

The internship allowance is not granted if you are fed free of charge at one of the 2 main meals.

Rules derogating from the maximum amounts of probationary allowances may be laid down by deliberation for a limited period, where the interests of the service so require and to take account of particular situations. They may not, under any circumstances, lead to the repayment of an amount greater than that actually committed.

Mission allowance

The amount of the mission allowance shall be fixed by deliberation within the limits of the maximum amounts provided for in the State civil service.

The mission allowance entitles, cumulatively or separately, depending on your accommodation and catering conditions, to a lump sum refund of your accommodation costs and taxes and/or a lump sum refund of your meal expenses.

The amount of the mission allowance depends on the place where the trip takes place:

Large cities are municipalities with a population of 200,000 or more.

If you are recognized as a disabled worker and in a situation of reduced mobility, the accommodation costs are covered up to €150 regardless of where the trip takes place.

The mission allowance is reduced by a percentage fixed by deliberation if you have the possibility to go to an administrative restaurant or to be accommodated in a structure dependent on the administration.

The deliberation may provide, for a limited period, where the interests of the service so require and to take account of particular situations, for rules derogating from the maximum amounts of mission allowances. They may not, under any circumstances, lead to the repayment of an amount greater than that actually committed.

Transport costs

The employer authority which authorizes the journey shall choose the cheapest means of transport and, where the interests of the service so require, the most suitable means of transport (train, airplane) and shall bear the corresponding costs.

When justified by the interests of the service, you may be authorized by your employer administration to use your personal vehicle.

You are compensated:

• Either on the basis of the cheapest public transit fare
• Either on the basis of mileage allowances.

If you use your car, the amount of the mileage allowance depends on the number of horses in your vehicle:

If you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is as follows:

• €0.15 for a cylinder capacity exceeding 125 cm³
• €0.12 for another vehicle.

Temporarily, for travel between 1^er June 2026 and December 31, 2026, the amounts of the mileage allowance shall be as follows:

And if you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is temporarily as follows:

• €0.16 for a cylinder capacity exceeding 125 cm³
• €0.13 for another vehicle.

You are not entitled to a refund of the taxes and insurance you pay for your vehicle.

You must have taken out an insurance policy that guarantees unlimited liability for any damage caused by your vehicle.

You may be reimbursed, with the authorization of your head of department, for your parking and toll charges upon presentation of supporting documents, when the interest of the service justifies it.

You are not entitled to any compensation in case of damage to your vehicle.

If you are authorized to use a vehicle other than your personal vehicle (rental vehicle, taxi), you will be reimbursed for your expenses, when the interest of the service justifies it.

To be reimbursed, you must provide your employer administration with proof of your expenses.

Transport costs

The employer authority which authorizes the journey shall choose the cheapest means of transport and, where the interests of the service so require, the most suitable means of transport (train, airplane) and shall bear the corresponding costs.

When justified by the interests of the service, you may be authorized by your employer administration to use your personal vehicle.

You are compensated:

• Either on the basis of the cheapest public transit fare
• Either on the basis of mileage allowances.

If you use your car, the amount of the mileage allowance depends on the number of horses in your vehicle:

If you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is as follows:

• €0.15 for a cylinder capacity exceeding 125 cm³
• €0.12 for another vehicle.

Temporarily, for travel between 1^er June 2026 and December 31, 2026, the amounts of the mileage allowance shall be as follows:

And if you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is temporarily as follows:

• €0.16 for a cylinder capacity exceeding 125 cm³
• €0.13 for another vehicle.

You are not entitled to a refund of the taxes and insurance you pay for your vehicle.

You must have taken out an insurance policy that guarantees unlimited liability for any damage caused by your vehicle.

You may be reimbursed, with the authorization of your head of department, for your parking and toll charges upon presentation of supporting documents, when the interest of the service justifies it.

You are not entitled to any compensation in case of damage to your vehicle.

If you are authorized to use a vehicle other than your personal vehicle (rental vehicle, taxi), you will be reimbursed for your expenses, when the interest of the service justifies it.

To be reimbursed, you must provide your employer administration with proof of your expenses.

Accommodation and meal costs

If applicable, your accommodation and meal expenses are covered under the same conditions as during a mission.

The maximum amount of the pick-up depends on the place where the trip takes place:

Large cities are municipalities with a legal population of 200,000 or more.

If you are recognized as a disabled worker and in a situation of reduced mobility, the accommodation costs are covered up to €150 regardless of where the trip takes place.

The maximum amount of the support is reduced by a percentage fixed by deliberation if you have the possibility to go to an administrative restaurant or to be accommodated in a structure dependent on the administration.

The deliberation may provide, for a limited period of time, where the interests of the service so require and to take account of particular situations, for rules derogating from these maximum amounts. They may not, under any circumstances, lead to the repayment of an amount greater than that actually committed.

Internship allowance

The amount of the probationary allowance shall be fixed by deliberation within the limits of the maximum amounts provided for in the State civil service.

The amount of the traineeship allowance depends on the location of the training, the accommodation and catering conditions and the duration of the training.

The internship allowance is not granted if you are fed free of charge at one of the 2 main meals.

Where the interests of the service so require and in order to take account of particular situations, rules derogating from these maximum amounts may be laid down. They may not, under any circumstances, lead to the repayment of an amount greater than that actually committed.

Mission allowance

The mission allowance entitles, cumulatively or separately, depending on your accommodation and catering conditions, to a lump sum refund of your accommodation costs and taxes and/or a lump sum refund of your meal expenses.

The amount of the mission allowance depends on the place where the trip takes place:

Large cities are municipalities with a population of 200,000 or more.

If you are recognized as a disabled worker and in a situation of reduced mobility, the accommodation costs are covered up to €150 regardless of where the trip takes place.

The flat-rate refund of your meal expenses is reduced by 50% if you have the possibility to go to an administrative restaurant.

You are not entitled to any refund if the meal is provided free of charge.

The flat-rate refund of your accommodation costs is reduced by 50% if you have the possibility to stay, with your participation, in an administrative accommodation center.

You are not entitled to any refund if you are accommodated free of charge.

The flat-rate refund of your accommodation costs is reduced by 10% from 11^e internship day, from 20% from 31^e day of internship and 40% from 61^e day of internship.

Accommodation costs are covered if you are in training for the entire period between 0 and 5 hours.

You are not entitled to any care if you are accommodated free of charge.

Meal expenses are covered if you are in training for the entire period included:

• Between 11 am and 2 pm, for lunch
• Between 6 p.m. and 9 p.m., for the evening meal.

You are not entitled to any care if your meals are provided free of charge.

Transport costs

Public transport

Your public transport costs are covered on presentation of the supporting documents.

If you use the train in 1^re class or plane, your transport costs are refunded upon presentation of your ticket. If you no longer have the ticket, the refund is limited to the price of the train ticket of 2^e class.

Your transport costs by bus, shuttle or any other means of public road transport are covered on presentation of the supporting documents.

If you have a discount card, you will be reimbursed for the costs actually incurred.

If you have to travel frequently because of your duties, you can benefit from full or partial coverage of your subscription if this results in savings for your employer institution.

Your train transport costs are usually covered on the basis of the fare of the 2^e class.

However, your employer institution may authorize a pick-up at the rate of 1^re class.

Your parking fees near the stations can be covered, upon presentation of the supporting documents, during training not exceeding 48 hours.

Airplane

Your airfare is covered on the basis of the most economical class fare.

No refund is granted for baggage carried in excess of the number of baggage allowed.

Your parking fees near airports can be covered, upon presentation of supporting documents, during training sessions not exceeding 48 hours.

Your airfare costs are covered if the overall cost of your journey (transport, accommodation, meals) is not higher than the overall cost of traveling with the train.

However, if your employer determines that the trip requires the use of the plane, despite a higher cost, your airfare is covered.

Personal vehicle

For the purposes of the service, you may be authorized by your employer institution to use your personal vehicle.

Authorization shall be granted in the following situations:

• The use of the personal vehicle results in a considerable saving or saving of time
• Or it is made necessary by the absence, permanent or occasional, of public transport
• Or it is made necessary by the documented obligation to transport fragile, heavy or bulky equipment.

You are compensated for your transport costs on the basis of mileage allowances.

The amount of the mileage allowance depends on the number of horses in your vehicle:

If you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is as follows:

• €0.15 for a cylinder capacity exceeding 125 cm³
• €0.12 for another vehicle.

You must have taken out an insurance policy that guarantees unlimited personal liability and the liability of the State, including in the event that it is incurred in relation to persons transported.

The insurance policy must also include litigation insurance.

You can take out supplementary insurance covering all risks not included in this compulsory insurance. If you do not, you must officially acknowledge that you are your own insurer for all risks not covered by the compulsory insurance (including theft, fire, damage of any kind suffered by your vehicle) and for the period following such damage during which you will no longer be able to dispose of your vehicle.

You are not entitled to any compensation in the event of damage to your vehicle or in the event of an increase in your insurance after an accident.

You are not entitled to a refund of the taxes you pay for your vehicle

You can be reimbursed for your motorway toll charges upon presentation of the supporting documents.

Taxi and rental vehicle

Your taxi fees can be refunded over short distances and upon presentation of supporting documents in the following situations:

• Absence, permanent or occasional, of public transport
• Or when you have to carry fragile, heavy or bulky equipment.

Exceptionally, your taxi costs can also be reimbursed in case of travel within a municipality without regular public transport if you are obliged to transport fragile, heavy or bulky equipment.

You may be authorized to use a rental vehicle and your rental costs may be reimbursed, in the absence of any other suitable means of transport, upon presentation of the supporting documents, in the following situations:

• Traveling in a restricted geographical area
• Or obligation to transport fragile, heavy or bulky equipment.

Mission allowance

The mission allowance entitles, cumulatively or separately, depending on your accommodation and catering conditions, to a lump sum refund of your accommodation costs and taxes and/or a lump sum refund of your meal expenses.

The amount of the mission allowance depends on the place where the trip takes place:

Large cities are municipalities with a population of 200,000 or more.

If you are recognized as a disabled worker and in a situation of reduced mobility, the accommodation costs are covered up to €150 regardless of where the trip takes place.

In case of stay in the same municipality, the amount of the flat-rate accommodation refund is reduced by 10% from 11^e day, and 20% from 31^e day.

The mission begins at the time of departure from your administrative residence and ends at the time of return to the same residence.

However, your employer institution may consider that the mission begins at the time of departure from your family residence and ends at the time of return to the same residence.

Accommodation costs are covered if you are on a mission for the entire period between 0 and 5 hours.

You are not entitled to any care if you are accommodated free of charge.

Meal expenses are covered if you are on a mission for the entire period included:

• Between 11 am and 2 pm, for lunch
• Between 6 p.m. and 9 p.m., for the evening meal.

You are not entitled to any care if your meals are provided free of charge.

In case of temporary work, accommodation costs are covered from the day of arrival at your workstation until the day of departure included.

Meal expenses are covered for each meal taken outside your administrative residence and outside your family residence.

In case of use of public transport, the time of departure and the time of return are those provided for by the official schedules of the transport companies.

However, in order to take account of the time required for the staff member to travel to the place where he uses the public transport and, conversely, to return, a flat-rate period of half an hour is taken into account in the duration of the mission before the time of departure and after the time of return. This period shall be extended to one hour in the event of use of the aircraft or the boat.

The time spent on board aircraft and boats shall not entitle to any overnight or meal allowance, except in the case where the cost of the passage does not include the provision of meals.

Transport costs

Public transport

Your public transport costs are covered on presentation of the supporting documents.

If you use the train in 1^re class or plane, your transport costs are refunded upon presentation of your ticket. If you no longer have the ticket, the refund is limited to the price of the train ticket of 2^e class.

Your transport costs by bus, shuttle or any other means of public road transport are covered on presentation of the supporting documents.

If you have a discount card, you will be reimbursed for the costs actually incurred.

If you have to travel frequently because of your duties, you can benefit from full or partial coverage of your subscription if this results in savings for your employer institution.

Your train transport costs are usually covered on the basis of the fare of the 2^e class.

However, your employer institution may authorize a pick-up at the rate of 1^re class.

Your parking fees near the stations can be covered, upon presentation of the supporting documents, during missions not exceeding 48 hours.

Airplane

Your airfare is covered on the basis of the most economical class fare.

No refund is granted for baggage carried in excess of the number of baggage allowed.

Your parking fees near airports can be covered, upon presentation of supporting documents, during missions not exceeding 48 hours.

Your airfare costs are covered if the overall cost of your journey (transport, accommodation, meals) is not higher than the overall cost of traveling with the train.

However, if your employer determines that the trip requires the use of the plane, despite a higher cost, your airfare is covered.

Personal vehicle

For the purposes of the service, you may be authorized by your employer institution to use your personal vehicle.

Authorization shall be granted in the following situations:

• The use of the personal vehicle results in a considerable saving or saving of time
• Or it is made necessary by the absence, permanent or occasional, of public transport
• Or it is made necessary by the documented obligation to transport fragile, heavy or bulky equipment.

You are compensated for your transport costs on the basis of mileage allowances.

The amount of the mileage allowance depends on the number of horses in your vehicle:

If you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is as follows:

• €0.15 for a cylinder capacity exceeding 125 cm³
• €0.12 for another vehicle.

You must have taken out an insurance policy that guarantees unlimited personal liability and the liability of the State, including in the event that it is incurred in relation to persons transported.

The insurance policy must also include litigation insurance.

You can take out supplementary insurance covering all risks not included in this compulsory insurance. If you do not, you must officially acknowledge that you are your own insurer for all risks not covered by the compulsory insurance (including theft, fire, damage of any kind suffered by your vehicle) and for the period following such damage during which you will no longer be able to dispose of your vehicle.

You are not entitled to any compensation in the event of damage to your vehicle or in the event of an increase in your insurance after an accident.

You are not entitled to a refund of the taxes you pay for your vehicle

You can be reimbursed for your motorway toll charges upon presentation of the supporting documents.

Taxi and rental vehicle

Your taxi fees can be refunded over short distances and upon presentation of supporting documents in the following situations:

• Absence, permanent or occasional, of public transport
• Or when you have to carry fragile, heavy or bulky equipment.

Exceptionally, your taxi costs can also be reimbursed in case of travel within a municipality without regular public transport if you are obliged to transport fragile, heavy or bulky equipment.

You may be authorized to use a rental vehicle and your rental costs may be reimbursed, in the absence of any other suitable means of transport, upon presentation of the supporting documents, in the following situations:

• Traveling in a restricted geographical area
• Or obligation to transport fragile, heavy or bulky equipment.

Transport costs

Public transport

Your public transport costs are covered on presentation of the supporting documents.

If you use the train in 1^re class or plane, your transport costs are refunded upon presentation of your ticket. If you no longer have the ticket, the refund is limited to the price of the train ticket of 2^e class.

Your transport costs by bus, shuttle or any other means of public road transport are covered on presentation of the supporting documents.

If you have a discount card, you will be reimbursed for the costs actually incurred.

If you have to travel frequently because of your duties, you can benefit from full or partial coverage of your subscription if this results in savings for your employer institution.

Your train transport costs are usually covered on the basis of the fare of the 2^e class.

However, your employer institution may authorize a pick-up at the rate of 1^re class.

Your parking costs near the stations can be covered, upon presentation of the supporting documents, during trips not exceeding 48 hours.

Airplane

Your airfare is covered on the basis of the most economical class fare.

No refund is granted for baggage carried in excess of the number of baggage allowed.

Your parking fees near airports can be covered, upon presentation of the supporting documents, during trips not exceeding 48 hours.

Your airfare costs are covered if the overall cost of your journey (transport, accommodation, meals) is not higher than the overall cost of traveling with the train.

However, if your employer determines that the trip requires the use of the plane, despite a higher cost, your airfare is covered.

Personal vehicle

For the purposes of the service, you may be authorized by your employer institution to use your personal vehicle.

Authorization shall be granted in the following situations:

• The use of the personal vehicle results in a considerable saving or saving of time
• Or it is made necessary by the absence, permanent or occasional, of public transport
• Or it is made necessary by the documented obligation to transport fragile, heavy or bulky equipment.

You are compensated for your transport costs on the basis of mileage allowances.

The amount of the mileage allowance depends on the number of horses in your vehicle:

If you use your 2 wheels (or 3 wheels), the amount of the mileage allowance is as follows:

• €0.15 for a cylinder capacity exceeding 125 cm³
• €0.12 for another vehicle.

You must have taken out an insurance policy that guarantees unlimited personal liability and the liability of the State, including in the event that it is incurred in relation to persons transported.

The insurance policy must also include litigation insurance.

You can take out supplementary insurance covering all risks not included in this compulsory insurance. If you do not, you must officially acknowledge that you are your own insurer for all risks not covered by the compulsory insurance (including theft, fire, damage of any kind suffered by your vehicle) and for the period following such damage during which you will no longer be able to dispose of your vehicle.

You are not entitled to any compensation in the event of damage to your vehicle or in the event of an increase in your insurance after an accident.

You are not entitled to a refund of the taxes you pay for your vehicle

You can be reimbursed for your motorway toll charges upon presentation of the supporting documents.

Taxi and rental vehicle

Your taxi fees can be refunded over short distances and upon presentation of supporting documents in the following situations:

• Absence, permanent or occasional, of public transport
• Or when you have to carry fragile, heavy or bulky equipment.

Exceptionally, your taxi costs can also be reimbursed in case of travel within a municipality without regular public transport if you are obliged to transport fragile, heavy or bulky equipment.

You may be authorized to use a rental vehicle and your rental costs may be reimbursed, in the absence of any other suitable means of transport, upon presentation of the supporting documents, in the following situations:

• Traveling in a restricted geographical area
• Or obligation to transport fragile, heavy or bulky equipment.

Accommodation and meal costs

If applicable, your accommodation and meal expenses are covered under the same conditions as during a mission.

The amount of the pick-up depends on the place where the trip takes place:

Large cities are municipalities with a legal population of 200,000 or more.

If you are recognized as a disabled worker and in a situation of reduced mobility, the accommodation costs are covered up to €150 regardless of where the trip takes place.

Your accommodation and meal costs are covered from the time of departure from your administrative residence and ends at the time of return to the same residence.

However, your employer institution can cover your costs from the time of departure from your family residence and ends at the time of return to the same residence.

Accommodation costs are covered if you are traveling for the entire period between 0 and 5 hours.

You are not entitled to any care if you are accommodated free of charge.

Meal expenses are covered if you are traveling for the entire period included:

• Between 11 am and 2 pm, for lunch
• Between 6 p.m. and 9 p.m., for the evening meal.

You are not entitled to any care if your meals are provided free of charge.