Application for mandatory citizen census

1. Data processing carried out by DILA 

1.1. Purpose and legal basis

The process available on service-public.gouv.fr allows you to make your citizen census declaration online.

The approach is made available by the (DILA) in accordance with the order of 24 February 2016, which acts as a data controller within the meaning of the regulations on the protection of personal data (« GDPR »).

Contact details of DILA:

26 rue Desaix, 75727 Paris CEDEX 15

01 40 58 75 00

The legal basis for the processing of personal data by DILA is the performance of a public service mission entrusted to it (Article 6-1-e of the GDPR - Decree No. 2010-31 of 11 January 2010 on the Directorate of Legal and Administrative Information ).

The information collected during the process helps to complete the census declaration and prepare for participation in the Defense and Citizenship Day (JDC).

1.2. Processed data

The approach is accessible with a Service Public or FranceConnect account. During this authentication, login data (e-mail address, password, FranceConnect technical identifier) and session data (user IP, date and time of login) are processed by DILA. 

The mandatory information collected as part of the process is provided for in Article R*111-1 of the National Service Code as follows:

• the civil status of the person enumerated and, where appropriate, that of his legal representative;
• parentage of the census holder;
• place of domicile and residence;
• family, school, university or professional situation.

Other mandatory information is necessarily collected as part of the census or for participation in the JDC:

• Information on a possible waiver to participate in the JDC;
• the telephone number of the census taker;
• a copy of the family record book (page of the census taker and his parents);
• a copy of an identity document;
• where appropriate, proof of address if the municipality making the declaration so requests.

1.3. Shelf life

The information provided is kept for a maximum of 30 days, in draft mode, if the procedure is initiated but not transmitted to the town hall in charge of instructing it.

From the transmission of the request to the municipality, the information relating to the procedure is purged by the DILA within a maximum period of 48 hours.

The metadata (traceability data) of the request shall be kept in such a way as to respond in the event of a complaint within a maximum of one year.

These metadata are:

• For the user: the name, first names, email, the link with his Public Service account;
• For the request: the file identifier, the date and time of submission, status, name and code of the procedure concerned, authentication method (France Connect for example).

1.4. Addressees

The information collected is transmitted to the town hall of your home in order to register your census. If the town hall of your municipality decides to issue you the census certificate directly via service-public.gouv.fr, it will be deposited directly in your service-public.gouv.fr account. The attestation will be kept on your account as long as your account is active in accordance with the account's terms of operation.

The information collected will also be transmitted to the competent service of the Ministry of the Armed Forces in charge of the organization of the national service, as mentioned in 2. below.

1.5. Exercise of rights

You can exercise your rights or obtain information regarding the processing of your personal data directly from the data controller by email at the following address: rgpd@dila.gouv.fr.

You can also contact the Data Protection Officer of the Prime Minister's Office at dpd@pm.gouv.fr and by post at:

Office of the Prime Minister

For the attention of the Data Protection Officer (DPO)

56 rue de Varenne

75700 Paris

In any case, if the answer provided does not suit you or in the absence of a response, you also have the right to lodge a complaint or complaint with the French data protection agency from the following link: https://www.cnil.fr/fr/plaintes

2. Data processing carried out by the City Council

The census declaration is received by the town hall of your place of residence in accordance with Articles R111-5 to R111-10-1 of the National Service Code.

The information on the identified person is transmitted to the competent department of the Ministry of the Armed Forces in charge of the organization of the national service.

The information on the census may not be used by the municipality for other purposes.

The census taker can contact his/her town hall for information on the processing of his/her census information.

3. Data processing by the Ministry of the Armed Forces

The information collected during the census operations and the Defense and Citizenship Day (JDC) is subject to automated processing based on the fulfillment of a legal obligation under the provisions of Title I of Book I of the National Service Code, of 1° of II of Article L. 11 of the Electoral Code and of Article L.45 of the Electoral Code. It is intended for the individual administration and collective management of French persons who are or have been subject to national service. This treatment also allows to participate:

• the automatic registration on the electoral rolls, pursuant to Article L. 11(1) of the II of the Electoral Code;
• integration and the fight against the exclusion of French persons subject to national service.

The information is kept until the age of 25 years and 6 months. Beyond and until the age of 90, only identity data, as well as those relating to the summons and the session of the Defense and Citizenship Day, are kept.

I. – The personal data and information strictly necessary for their mission may be accessed for consultation and modification purposes, according to their respective powers and subject to the need to know, by the agents of the National Service and Youth Directorate responsible for the individual administration and collective management of French persons who are or have been subject to national service.

II. – The services of the Ministry of National Education may be the recipients of all or part of the personal data and information strictly necessary for their mission, by reason of their respective powers and within the limits of the need to know, for the production of statistics relating to the assessment tests of the learning of the fundamental achievements of the French language.

III. – The following may be recipients of all or part of the personal data and information strictly necessary for their mission, on the basis of their respective powers and within the limits of the need to know, excluding data relating to personal life:

1° The armed forces in relation to the National Service and Youth Directorate, within the framework of the organization of the Defense and Citizenship Days;

(2) The bodies responsible for recruitment in the headquarters, directorates and services, as well as in the national gendarmerie;

3° The organizations responsible for helping young people detected in a situation of difficulty with regard to basic French language learning or school dropout;

4° The academic directors of the national education services acting on the delegation of the rector of the academy, within the framework of assistance to young people in difficulty with the fundamental learning of the French language;

5° The public institution of insertion of the defense, within the framework of the insertion aid;

6° The civic service agency, within the framework of civic service;

(7) The ministry responsible for overseas territories, within the framework of adapted military service.

IV. – All or part of the personal data and information strictly necessary for their mission may be sent to the Ministry for Foreign Affairs, within the scope of their respective powers and subject to the need to know, for the sole purpose of data relating to the identification of persons and the national service: in the context of the organization of the Defense and Citizenship Days abroad.

V. – The following may be recipients of all or part of the personal data and information strictly necessary for their mission, on the basis of their respective powers and subject to the need to know, for data relating solely to the identification of persons and to professional life:

(1) Delegation to defense information and communication, in the context of conducting satisfaction surveys;

(2) The local coordinator designated by the State representative in the department, in the context of assistance to young people who have dropped out of school;

3° Delegation to the transformation and ministerial performance of the Ministry of the Armed Forces, within the framework of the realization of statistical studies.

VI. – The following may be recipients of all or part of the personal data and information strictly necessary for their mission, on the basis of their respective powers and subject to the need to know, for the sole purpose of data relating to the identification of persons:

1° The French national institute of statistics and economic studies, with a view to the automatic registration on the electoral lists of Frenchmen aged 18;

(2) Doctors accredited to the Minister of Defense, as part of the examination of applications for exemption from participation in the Defense and Citizenship Day;

3° The Graphic Design of the Commissariat des Armées in charge of publishing and sending summonses to the Defense and Citizenship Day;

4° The National Health Insurance Fund, within the framework of the individualized information provided for by Article L. 162-1-12-1 of the Social Security Code.

VII. – All or part of the personal data and information strictly necessary for their mission may be sent, by reason of their respective powers and subject to the need to know, for the sole purpose of data relating to the national service: the departments responsible for compiling the registration files for competitions and examinations subject to the control of the public authority as well as those responsible for verifying the situation with regard to the obligations of the national service pursuant to Article L. 111-3 of the National Service Code.

The rights of access and rectification laid down in Articles 15 and 16 of UE (EC) No 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the freedom of movement for such data, and repealing Directive 95/46/CE, shall be exercised by electronic means to the controller of the Directorate of the National and Youth Service at dsnj-rgpd.contact.fct@intradef.gouv.fr.

The rights of erasure and opposition provided for in Articles 17 and 21 of the same Regulation apply only in the context of the implementation of the internet portal « majdc.fr » and the mobile application « Défense + » and are exercised with the data controller of the Directorate of the National Service and Youth by electronic means at the following address: dsnj-rgpd.contact.fct@intradef.gouv.fr

The rights of limitation and portability provided for in Articles 18 and 20 of the same Regulation shall not apply in the context of the implementation of such processing.

The information of the persons concerned is provided under the conditions laid down in Articles 13 and 14 of UE (EC) No 2016/679 of 27 April 2016.

In the event of a request for information on the processing of personal data managed by the Directorate of the National Service and Youth or the exercise of rights over personal data, the request may be made after a minimum period of three months following the date of the census.

A copy of a valid piece of identification (national identity card or passport) must be attached to the application.

A complaint can be lodged with the CNIL (https://www.cnil.fr/fr/plaintes).